AI-powered · Built for IT Consultants
Communicate with
confidence.
Prepare without doubt.
ProQuenta gives IT consultants five powerful tools to write sharper replies, catch risks before they happen, and walk into every meeting fully prepared.
ProQuenta Reply
Professional email replies, on demand.
Paste an email, choose your tone, get a precise response — every time.
3 tone modes
ProQuenta Guard
Scan before you send. Risk before it’s risk.
Flags scope creep, financial risk, and unwanted commitments before they cause damage.
4 risk categories
ProQuenta Control
Walk into every meeting fully prepared.
Full briefing: agenda, talking points, stakeholder map, Q&A prep, and risk radar.
10 meeting types
Built for
IT Consultants
Pre-Sales Consultants
Solution Architects
Project Managers
Project Directors
Engineers / Developers
Sales Managers
Sales Executives
Account Managers
Product Managers
Product Owners
The problem
Consultants are judged on every word they say.
One poorly worded email can create a scope dispute. One ill-prepared meeting can cost a client. One unguarded promise can lead to financial liability. The margin for error is zero — but preparation time never is.
- No time to craft the perfect reply before an important meeting
- Walking into a steering committee without a clear agenda
- Sending an email that accidentally commits to more than agreed
- Repeating the same prep work for every project, every client
The ProQuenta solution
ProQuenta Reply
Professional replies in seconds, in your tone
ProQuenta Guard
Risk scanner that catches problems before you send
ProQuenta Control
Full meeting briefings built for your role and situation
The toolkit
Five tools. One professional edge.
✉️
ProQuenta Reply
Reply
Paste an incoming email, choose your tone — professional, personal, or short & sharp — and get a precise reply in seconds.
- 3 tone modes for every situation
- Role & project context aware
- Upload documents as extra context (never stored)
🛡️
ProQuenta Guard
Guard
Before you hit send — Guard scans your message for scope creep, financial risk, unverified claims, and commitment language.
- 4 risk categories with severity scores
- Flags exact phrases with explanation
- Suggests safer alternative phrasing
🎯
ProQuenta Control
Control
The full meeting-prep engine. Select your role and meeting type — Control builds your complete briefing with agenda, talking points, stakeholder map, Q&A, and risk radar.
- 10 meeting types including demos
- 7 consultant roles supported
- Export to PDF in one click
⭐
ProQuenta Pitch
Pitch
Prepare a winning demo using proven demo methodology principles. Generate your opening moment, demo flow, what-not-to-show checklist and closing move.
- Inspired by demo methodology best practices
- Vision Generation & Technical Proof modes
- Biased questions that close deals
⚡
ProQuenta Risk
Risk
Generate a complete project risk register in seconds. Scored by PRINCE2 & PMI, with a visual risk matrix, mitigations and top 3 critical risks with immediate actions.
- 8–15 risks per project automatically
- Visual risk matrix heatmap
- Specific mitigations & owners per risk
See it in action
Real output. Real scenarios.
Every example is generated by ProQuenta — based on a real IT consulting scenario at ING Bank.
✉️ ProQuenta Reply — A client raises concerns about Q4 go-live and budget. Three professional tone variants generated instantly.
ProQuenta Reply
Professional email replies, on demand.
Paste an email, choose your tone, get a precise response — every time.
✦ Pro — Unlimited
1. Your role
2. Context
3. Incoming email
4. Tone
Professional
Personal
Short & Sharp
Also generated in:
Subject: Re: Project Timeline and Data Migration Budget — ING ERP Migration
Dear Sandra,
Thank you for raising these points. I appreciate your transparency regarding ING’s capacity constraints and the budget question, and I want to address both directly.
Regarding the go-live timeline, I understand the pressure your teams are facing with year-end activities coinciding with Q4. I would welcome a conversation to assess the options. That said, I want to flag that a move to Q1 carries contractual and commercial implications that we will need to work through together, including potential impact on the fixed-price structure and resource allocation on our side. I will prepare a brief impact assessment and propose it for discussion in our next Steering Committee — would Thursday work for a preparatory call?
On the data migration budget, the increase reflects scope that emerged during the mainframe data profiling work, which identified a higher volume of data quality issues than anticipated at the time of the SOW. This is documented in the change request CR-007 that was submitted to your team on 14 November. I am happy to walk you through the breakdown in detail if that would be helpful.
I look forward to resolving both topics constructively.
Kind regards,
[Your name]
Project Manager
Subject: Re: Timeline and Budget — let’s talk
Hi Sandra,
Thanks for being upfront about this — I’d much rather have this conversation now than closer to go-live.
On the Q4 timing, I hear you. Year-end is brutal for everyone, and I’d hate for ING’s teams to be stretched thin during such a critical phase. Let me put together a quick options paper so we can have a proper discussion. There are a few contractual things we’d need to work through together, but I’m confident we can find a sensible path forward. Can we grab 30 minutes this week?
On the data migration costs — I completely understand why this looks unexpected. The honest answer is that the mainframe data was in worse shape than any of us anticipated when we wrote the SOW. We documented it all in CR-007 (sent 14 November), but I realise that can get lost in the inbox. Let me send you a clear one-pager that breaks it down.
Looking forward to speaking soon.
Best,
[Your name]
Subject: Re: Timeline + Budget
Hi Sandra,
Two points:
1. Go-live timing — understood. A Q1 move has contractual implications on our side. I’ll prepare an impact assessment and suggest we discuss Thursday. Can you do 14:00?
2. Budget increase — this was documented in CR-007 (14 Nov), driven by mainframe data quality issues found during profiling. Happy to walk you through the detail.
Let me know on Thursday.
[Your name]
3 tone variations generated
🛡️ ProQuenta Guard — An email scanned before sending — 4 risks flagged, including 2 high-severity commitments.
ProQuenta Guard
Scan before you send. Risk before it’s risk.
Flags scope creep, financial risk, and unwanted commitments before they cause damage.
✦ Pro — Unlimited
1. Your role
2. Context
3. Email to scan
4 findings2 high · 1 medium · 1 low
HighScope creep
we can also look at including the additional reporting module you mentioned — it shouldn’t be a problem to fit it in
This sentence commits to including a new module that is not in the SOW. On a fixed-price contract, this could create an obligation to deliver additional scope at no extra charge.
💡 Safer alternative
“We’ve noted your interest in the additional reporting module. We’ll assess the scope and impact and revert with a formal change request within 5 working days.”
HighCommitment language
we’ll personally ensure it gets resolved quickly
“Personally ensure” creates an individual accountability commitment that goes beyond your role as Project Manager.
💡 Safer alternative
“We will escalate any issues promptly through the agreed governance process to minimise impact.”
MediumFactual claim
the integration with your HR system will be working perfectly by UAT
“Working perfectly” is an absolute claim that sets an unrealistic expectation. UAT is specifically designed to find issues.
💡 Safer alternative
“The HR system integration will be ready for UAT testing by the agreed date, with all critical acceptance criteria addressed prior to sign-off.”
LowCommitment language
we’ll do everything we can to ensure Q4 go-live is met
While relatively mild, “everything we can” implies unlimited effort on your part.
💡 Safer alternative
“We remain committed to the Q4 go-live target and will continue to manage the schedule proactively within the agreed project parameters.”
What looks good: The email’s tone is professional and the opening is appropriately collaborative.
4 risks flagged · 2 high severity
🎯 ProQuenta Control — Steering Committee in 30 min. Full briefing: agenda, talking points, stakeholders, Q&A and risk radar.
ProQuenta Control
Walk into every meeting fully prepared.
Full briefing: agenda, talking points, stakeholder map, Q&A prep, and risk radar.
✦ Pro — Unlimited
1. Your role
💻 IT Consultant
🎯 Pre-Sales Consultant
🏗️ Solution Architect
📋 Project Manager
🏆 Project Director
⚙️ Engineer / Developer
📈 Sales Manager
🤝 Sales Executive
👔 Account Manager
🗺️ Product Manager
📝 Product Owner
✏️ Custom role…
2. Meeting type
🏛️ Steering Committee
🚨 Escalation Meeting
🔬 Technical Review
📊 Client Presentation
📈 Status Update
🚀 Kickoff Meeting
📝 Contract/Scope Discussion
🔄 Retrospective
👁️ Overview Demo
🎬 Scripted Demo
✏️ Custom type…
3. Context
Well prepared for this meeting.
1
Opening & status overview
Brief RAG status update across all workstreams.
⏱ 5 min
Owner: Project Manager
2
Q4 go-live timeline review
Present current schedule status, key milestones at risk, and options for the board to decide on.
⏱ 15 min
Owner: Project Manager · Decision required from: Programme Director
3
Data migration budget — CR-007
Walk through the change request in detail: root cause, financial impact, and approval request.
⏱ 10 min
Owner: Project Manager · Approval required from: CFO representative
4
Regulatory approval status — DNB
Update on DNB pre-submission timeline and dependencies.
⏱ 8 min
Owner: Client Compliance Lead
5
Actions & next Steering Committee
Confirm action owners, deadlines, and date of next meeting.
⏱ 5 min
Owner: Project Manager
On the go-live timeline
Lead with options, not problems. Present three scenarios: Q4 as planned, Q4 with scope reduction, or Q1 with full scope.
If pushed on Q4 feasibility: “Q4 is achievable if we receive DNB approval by 15 October and the data migration dry-run completes clean by 30 September.”
On the budget increase (CR-007)
Open with the cause, not the number: “During data profiling, we discovered the mainframe data quality was significantly below what any party could have known at SOW stage.”
End with the consequence of NOT approving: “If CR-007 is not approved, we will need to descope the data migration quality checks, which increases go-live risk significantly.”
Sandra van der Berg
Programme Director, ING
Primary interest
Q4 go-live — her credibility with the board depends on it.
Your approach
Give her options she can defend upward, not problems she has to explain.
🔴 High influencePieter Hendriks
CFO Representative, ING
Primary interest
Budget control. Will scrutinise CR-007 closely.
Your approach
Lead with evidence. Have the profiling report open. Quantify the cost of NOT approving the change.
🔴 High influence❓Why has the data migration cost increased when this was a fixed-price contract?
The fixed price was based on the information available at contract signature. The data profiling revealed data quality issues in the legacy mainframe that no party could have identified without running the profiling. CR-007 documents this in full.
❓Can you guarantee Q4 go-live?
Q4 go-live is achievable under two conditions: DNB approval by 15 October, and data migration dry-run completing clean by 30 September. We are actively managing both.
DNB regulatory approval delayApproval timeline unknown. If approval slips past 15 October, Q4 go-live becomes impossible without contract amendment.
CR-007 rejected or delayedIf the budget change request is not approved today, data migration quality checks will need to be descoped.
SME replacement not confirmedIf ING does not formally confirm the replacement SME today, requirements and UAT sign-off will be at risk.
5 sections · Steering Committee
⭐ ProQuenta Pitch — Pre-Sales demo prep for CFO of Accenture — Wow! moment, demo flow and closing move.
ProQuenta Pitch
Demo prep powered by GreatDemo!
Do the Last Thing First — stop Harbor Tours, start winning deals.
✦ Pro — Unlimited
2. Prospect info
3. Discovery
Strong demo — ready to present.
⭐ Do the Last Thing First — your opening line
“What if I could show you, right now, every one of your 200 projects — their health, budget, and timeline — in a single screen, the way your board will see it in 8 weeks?”
📺Show on screen: The executive project dashboard — all projects with RAG status, % complete, budget variance, and upcoming milestones.
💡 Chosen because the CFO’s #1 pain is lack of visibility — this is the exact end state they described wanting for their board presentation.
Critical issue
200+ projects running late, causing financial penalties and threatening client renewals
The Delta
Based on 2-3 week average delay across 200 projects: potential €60M annual exposure reduced to near-zero
Critical date
Board presentation in 8 weeks — they need to show progress NOW
1
Open with the Executive Dashboard (Wow! Moment)
This is what the CFO will show the board. Start here — don’t make them wait.
⏱ 3 min
2
Drill into one late project — show automated alert & recovery plan
Directly addresses their pain: “what happens when a project turns red?”
⏱ 4 min
3
Board report — one-click PDF export of all project statuses
“This is what you send the board, generated in 30 seconds.”
⏱ 2 min
🚫
Time entry / timesheet screens — The CFO doesn’t track time.
🚫
System configuration and setup menus — Never show admin screens.
🚫
All 15 report templates — Show ONE report that matches their board format.
Real-time project visibility
“Based on the 2-3 week delays you described across 200 projects — if you can catch a project turning amber 2 weeks earlier, you’re looking at eliminating most of that €60M annual exposure.”
Board-ready reporting
“You have a board presentation in 8 weeks. This report — which takes 30 seconds to generate — is exactly the format you described.”
❓If you could see every project’s status turning amber two weeks before it becomes a client issue — how would that change your conversation with the board next quarter?
Forces the CFO to articulate the value in their own words.
❓When you think about the 8-week timeline to your board presentation — what would it mean to walk in with this dashboard already showing green across your top 20 clients?
Ties urgency to their critical date.
Your closing statement
“Based on what you told us today — the 200 projects, the board presentation in 8 weeks, and the renewal pressure — what you’ve seen isn’t a vision of what’s possible someday. This is live, and it’s exactly what your board will see.”
Propose a focused 2-hour workshop with the CFO and 2-3 key PMs to map their top 5 projects into the system — producing a live version of the board dashboard within 5 working days.
Inspired by GreatDemo! Methodology
⚡ ProQuenta Risk — 11 risks scored, visual matrix, top 3 with immediate actions — ING ERP migration.
ProQuenta Risk
Know your risks before they know you.
Complete risk register with mitigations, owners and priority scores.
✦ Pro — Unlimited
1. Your role
2. Project context
3. Description
4. Known concerns
| ID | Category | Risk | Prob. | Imp. | Score | Owner | Mitigation |
|---|---|---|---|---|---|---|---|
| R01 | regulatory | Regulator approval delayed DNB approval required before go-live — delay blocks entire project and triggers penalty clauses | H | H | 9 | Project Director | Start regulatory pre-submission review 4 months before go-live. Weekly DNB touchpoint. |
| R02 | technical | Legacy mainframe data migration failure 20-year-old mainframe data quality unknown — corrupted migration causes go-live rollback | H | H | 9 | Technical Lead | Full data audit in month 1. Three dry-run migrations before UAT. Automated reconciliation checks. |
| R03 | resources | Key client SME departure Primary banking domain expert leaves next month — critical knowledge gap in requirements | H | M | 6 | Client PM | Emergency knowledge transfer sessions this week. Shadow replacement SME immediately. |
| R04 | financial | Scope creep on fixed-price contract Client requesting additional integrations outside original SOW | H | M | 6 | Project Manager | Formal change control enforced from day 1. Escalate >€10K to Steering Committee. |
| R05 | technical | Integration failures with 12 downstream systems Complex dependencies — failure cascades during go-live | M | H | 6 | Solution Architect | Integration testing environment set up 3 months before go-live. Go/no-go checklist per integration. |
R01 — Score 9Regulator approval delayed
This is the single highest-risk item because it is entirely outside the project team’s control — a DNB delay of 8 weeks automatically triggers the penalty clauses in the fixed-price contract.
⚡ Immediate action this week
Schedule a call with the client’s DNB relationship manager and your compliance lead to map the exact approval timeline.
R02 — Score 9Legacy mainframe data migration failure
A 20-year-old mainframe has never been profiled for this migration — the actual data quality is unknown.
⚡ Immediate action this week
Mobilise a 2-person data profiling team this sprint. Produce a data quality report within 10 days.
R03 — Score 6Key client SME departure
The SME leaving next month is the only person who understands the legacy banking rules driving requirements.
⚡ Immediate action this week
Block 3 days of the SME’s remaining time for structured knowledge transfer sessions.
Risk Matrix — Probability × Impact
Low impact
Medium impact
High impact
High prob
R03R04
R01R02
Med prob
R06R07
R05R08
Low prob
💡
Establish a Risk Governance Board immediately. With two score-9 risks active simultaneously, this project needs weekly risk reviews at Steering Committee level.
💡
Negotiate a regulatory delay clause in the contract NOW. Add a contract addendum that extends the go-live date without penalty in the event of regulatory delay.
💡
Front-load the data migration work. Move data profiling from month 4 to month 1. If the mainframe data is severely corrupted, you need to know now.
Based on PRINCE2 & PMI frameworks
How it works
From input to confidence in under a minute.
1
Choose your tool
Reply, Guard, or Control — pick what today’s challenge requires.
2
Set your context
Select your role, paste your text, add context or upload a document.
3
Generate output
ProQuenta returns a polished, safe, role-appropriate result.
4
Refine & use
Copy, export to PDF, and deploy — in your email or your meeting.
What consultants say
Built by consultants, for consultants.
★★★★★
ProQuenta Control saved me hours of prep before a critical steering committee. I walked in with a complete briefing — agenda, stakeholder angles, tough questions ready.
★★★★★
Guard caught a sentence in my proposal that would have committed us to a fixed delivery date. That one flag alone was worth months of subscription fees.
★★★★★
Reply is the first thing I open in the morning. Client emails used to take me 20 minutes each. Now I get a solid draft in 30 seconds.
Pricing
Start free. Scale when ready.
No credit card required to get started.
Free
€0
forever
- ✓ProQuenta Reply — 10 / month
- ✓ProQuenta Guard — 5 / month
- ✓ProQuenta Control — 5 / month
- ✓ProQuenta Pitch — 5 / month
- ✓ProQuenta Risk — 5 / month
Most popular
Pro
€59
per month
- ✓Unlimited ProQuenta Reply, Risk, Pitch, Guard & Control
- ✓Full Guard risk scoring + flags
- ✓All 10 meeting types in Control
- ✓PDF export
- ✓All 5 tools fully unlocked
Enterprise
Custom
per seat · annual
- ✓Everything in Pro
- ✓Custom meeting templates
- ✓SSO & team management
- ✓Priority support & onboarding
FAQ
Frequently asked questions.
Is my input ever stored or logged? ▼
No — never. ProQuenta does not store, log, or retain any text you enter, any documents you upload, or any output generated. We only store your account settings and usage stats. None of your data used in the tools is stored outside the browser session.
Which AI model does ProQuenta use? ▼
ProQuenta uses Claude by Anthropic — one of the most capable and safest AI models available.
Can I use ProQuenta for any type of IT project? ▼
Yes. ProQuenta is designed to work across all IT project types — ERP implementations, infrastructure, software development, managed services, pre-sales, and more.
Can I cancel my Pro subscription at any time? ▼
Yes, you can cancel at any time. Your Pro access continues until the end of the billing period.
About ProQuenta
Built by people who’ve been in the room.
ProQuenta was created out of frustration. As IT consultants ourselves, we spent years crafting careful emails, preparing meeting briefings from scratch, and reviewing proposals for hidden risks — all manually, all under time pressure.
ProQuenta. Precision in every conversation.
5 tools
Reply, Guard, Control, Pitch & Risk — the full consultant toolkit
10+ meeting types
From kickoff to escalation — every meeting covered
0 data stored
No logging, no storage, no history. Ever.
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